How to add an extra batch when confirming a stock movement?

When you confirm a stock movement, you check in what physically arrived. Sometimes the same product turns up split across more than one batch (lot) number, or more than one expiry date. When that isn't enough, you add an extra batch row so each batch is recorded on its own.

This guide shows you where the option is, what you'll see, and what to check before you confirm.

When you can add a batch

You'll only see the Add batch option on movements where goods are arriving from the maker or from an outside (external) location.

On internal transfers between two Bemakers warehouses, the option is not there. That's expected — the batches are already known from the sending warehouse, so there's nothing to add.

1. Find the product row that arrived in more than one batch.
2. Click the ⋮ (Options) button at the far right of that row.
3. Choose Add batch.
4. A new highlighted row appears directly under the product. It's the same product and SKU, but its Expected column is blank — because this batch wasn't on the original shipment plan.

Repeat Add batch as many times as you need. If a product arrived in three batches, add two extra rows (one row is already there for the first batch).

Fill in the new batch row

Fill in every field on the new row, the same way you would for a normal line:

• Batch — type the batch / lot code exactly as it appears on the goods. It cannot be left blank or set to "-".
• Organic? — tick Yes (Logo + code) if this batch is organic. It starts matching the row above, so change it only if this batch is different.
• Expirable? / Expiry date — if the batch has an expiry, leave Has expiry date ticked and enter the date. The date must be in the future. If the batch has no expiry, untick it so it shows No expiry.
• Checked in — enter the quantity you counted for this batch only. It must be a whole number greater than 0.

Removing a batch you added by mistake

Click the ⋮ (Options) button on that batch row and choose Remove batch. (You can only remove rows you added, not the original product line.)

Double-check before you confirm

Go through this list before pressing the button. Getting it right here saves a lot of cleanup later.

• Every batch has a batch code. No blanks, no "-".
• Checked in is filled on every batch with the real counted number.
• Expiry is set on every batch — either a future date, or No expiry ticked.
• Organic is ticked correctly on each batch.
• The totals add up. For a product, the Checked in on the original line plus all its extra batches should equal the Expected quantity.
  • If the total is short or over (a discrepancy), you must add a photo and a short comment explaining why — otherwise the system won't let you confirm.
  • Add it on the original product line, not the extra batch row: click ⋮ → Add comment, write the note, and attach the photo(s). Extra batch rows don't have their own comment option.

Confirming

When everything is filled in, click Confirm stock movement. One of three things happens:

1. A red banner appears: "Fix the issues below to proceed." Something is missing or wrong (a blank batch code, no quantity, a past expiry date, or an unexplained discrepancy). Nothing was saved. Fix each item listed and click the button again.
2. A yellow banner appears: "Are you sure you want to confirm?" This is a warning, not a block — usually the Organic tick doesn't match what was expected for a product. Nothing was saved yet. Read the warning. If everything is correct as you entered it, click Confirm stock movement a second time to go ahead.
3. It confirms. You'll see: "This stock movement has been confirmed and items are checked in."

After confirming

Once a movement is confirmed, the quantities and batches are locked — you can no longer change them. So make sure the batches and counts are right before you confirm.

If you spot a mistake after confirming, contact support rather than trying to work around it.