In this article we will cover how you can track Batch numbers (Lot numbers) for your orders.
Let's get started!
Why do I need to track individual batches?
From a legal perspective, if you sell organic products then you need to know which product batch was sent to which countries.
Therefore, if you sell organic products and are are using a Bemakers' warehouse you must use this new Batch number functionality.
Note: if you are using you own warehouse and want to keep track of batch numbers separately, then you do not you need to enter the information in the Bemakers platform. However, it is your responsibility to ensure that the documentation is updated and aligned with the products sold.
How to define the batch number for products on an order?
As the order is submitted the email to confirm the order is sent to you, or the warehouse.
When you confirm the order on the Picking List Page you will see an option to provide the Batch number for products.
To add a new batch number for a product, simply enter it into the Butch number cell and click Enter.
If the batch number already exists in the platform, then the system will pre-fill it. In that case you should double check to make sure that it is correct, and if not, select the correct one that should be used for this particular order.
When you need to confirm an order that includes a Combo Bundle, you will see a table displaying the products inside the Combo Bundle separately and the quantity of each product. This table gives you the option to specify the batch number for each individual product within the bundle.
In case you do not have sufficient stock to fulfill a order of a product with the same batch number, you can select or enter the second batch number for this product. A pop-up will appear asking you to specify the quantity for each batch code.
Click 'submit' when you have added the correct batch number(s).
Note that the first time you add a batch number to a product, the system will record it and use use that to pre-fill the batch number field for the next order. If you are using the Bemakers' warehouse you will see the batch number that you specified when doing the stock movement to our warehouse.
Where do I see the Batch number entered on an order?
In the Bemakers interface follow the four steps:
- Go to Orders
- Find the confirmed Order
- Click on the Order
- Check the products table
Note: The orders with status 'Draft' and 'Submitted' will not have batch number on them, as they have not yet been provided.